Total Hours
0h 00m
0%
of Authorized
- Authorized
- Authorized
- Remaining
- 0h 00m Remaining
Based on days worked
Some visits do not have location recorded.
vs 1–15
Complete Check-In in the official EVV.
Choose the location where care was provided.
Use these values in the official EVV.
Choose the location where care was provided.
Tuesday
Recipient
Completed
You can select more dates before saving.
This visit will be permanently deleted.
Over 66h this week
Your weekly total covers Sunday through Saturday and combines the hours you work for all recipients.
Hours worked over 40 in a workweek may be paid as overtime.
Current live visit is not included yet.
Above usual weekly maximum
For one recipient, the usual weekly maximum is monthly authorized hours divided by 4. Your recipient's usual weekly amount is approximately 0h 00m.
Working more than this amount in one week may require an approved weekly-hours adjustment or exception, depending on the situation.
If you work for two or more recipients, IHSS generally limits your combined work to 66 hours per workweek.
Some providers with an approved exemption may be allowed to work more than 66 hours.
Your limits can depend on your IHSS situation. Contact your county IHSS office or CDSS if you need an official determination.
Dates you are expected to visit during the remainder of the current pay period based on your recent visit pattern. These are not scheduled visits or an IHSS-approved schedule.
This visit overlaps with another recipient’s visit.
You have unsaved changes for this recipient. Switching recipients will discard them.
This backup will replace the current recipients, visits, and authorized-hours data on this device.
This cannot be undone unless you have another backup.
Current Planner data
Selected backup
Your device is set to English.
IHSS Provider Planner is available in English, Español, and 한국어.
This Planner helps you manage authorized IHSS hours and plan visits for the people you care for.
Official Check-In and Check-Out still happen in the official IHSS EVV system. This app does not replace EVV or submit time for you.
The planner currently shows Sample Data so you can see how it works.
This replaces your planner data on this device with sample demo data. Language and Preferences are not changed. This cannot be undone unless you have a backup.
August 2026
Authorized hours for this month only.
Changes will apply immediately.
Backups are local files. No internet is required. You can move a backup to another device and restore it there.
Get reminders as your combined weekly worked hours approach the weekly limit you set.
The default is 66 hours, the general weekly limit for many IHSS providers who work for multiple recipients. Some providers may have different limits or exemptions. Set the limit that applies to you.
This is a planning reminder and does not determine IHSS violations or county authorization.
Changes will apply immediately.
Changes will apply immediately.
Changes will apply immediately.
The default is 66 hours, the general weekly limit for many IHSS providers who work for multiple recipients. Some providers may have different limits or exemptions. Set the limit that applies to you.
This is a planning reminder and does not determine IHSS violations or county authorization.
Manage the people you provide care for.
IHSS Provider Planner helps you manage authorized IHSS hours, plan visits, track worked and remaining hours, and keep recipient visit activity organized.
Good to know It is not the official IHSS EVV app and does not submit official IHSS time. See IHSS EVV in Help for Companion details.
Choose your language, then on Welcome choose Set Up My Planner or Explore Sample Data. After that, use the Dashboard and Calendar to track hours and visits.
Good to know You can change language later in Settings → Language.
Sample Data is example recipient and visit information so you can explore the Planner before entering your own data. It is not official or personal IHSS information.
Good to know When you are ready, use Set Up My Recipient. Sample data is replaced only after you successfully save your real recipient. Archiving is not how you replace Sample Data.
Enter a first name and monthly authorized hours. You can optionally add last name, nickname, and the last 4 digits of the case number.
Good to know If you enter a nickname, the Planner may show that name on daily screens. If Sample Data is on the device, Save asks Replace sample data? Sample data is not replaced until you confirm.
Enter monthly authorized hours when you set up a recipient. You can also change this month’s amount from the Dashboard with Edit Monthly Authorized Hours.
Good to know Remaining Hours and progress use the authorized hours for the month you are viewing.
On Today’s Visit, tap Start Visit to open today’s visit record. Confirm Check-in, then later tap Finish Check-Out and save Check-out. After the visit is completed, tap today’s date on the Calendar to review or edit it.
Good to know Planner visit records do not replace official EVV Check-In / Check-Out.
Start Visit opens the Visit Editor for today. For a new today visit, Check-in is filled with the current time. You can change it before you Save.
Good to know Planner Check-in is your Planner record. Official EVV Check-In is separate — see IHSS EVV in Help.
When a visit is Working or Incomplete, tap Finish Check-Out (or open the date). Check-out may fill with the current time; edit if needed, then Save. With both times saved, the visit becomes Completed.
Good to know After Save, the Planner visit is Completed. Tap today’s date on the Calendar to review or edit it. Official EVV Check-Out is separate and appears on Today’s Visit while the visit is still Working.
Open the Calendar, tap the past date, edit Check-in / Check-out in the Visit Editor, and Save. If today’s visit is already completed, tap today’s date on the Calendar.
Good to know This updates Planner records only — not official IHSS EVV or payroll. Archived recipients can still open existing past visits for correction.
On the Calendar, tap an empty past date, enter Check-in and Check-out, and Save. The same Visit Editor is used for new past entries and corrections.
Good to know While viewing an Archived recipient, you cannot create new visits — only open existing ones.
Tap a future empty date on the Calendar and confirm the planned visit when prompted. A Scheduled visit is planned only — it does not count as worked until you complete Check-in and Check-out.
Good to know To plan many dates at once, use Plan Visits. Archived history does not allow scheduling new visits.
Plan Visits helps spread remaining authorized hours across future dates you select, then creates Scheduled visits you can review before saving.
Good to know You can edit or complete those scheduled visits later. Plan Visits is different from tapping a single future date.
Calendar date cells use symbols to show visit status. Read the symbol with its meaning—color alone is not enough.
Completed
The visit for that date has been completed.
Incomplete
The visit needs attention—often Check-out is missing.
Scheduled
The visit is planned on the Calendar but not yet completed.
Suggested
A planning hint based on your recent visit pattern. It is not a scheduled visit until you plan or save one.
Today
Marks today’s date on the Calendar.
Completed visits show the hours for that date. If a visit is still in progress, hours may appear while you work. Scheduled visits use the circle mark and do not show hours until the visit is recorded.
A planned visit that stayed in the past without Check-in / Check-out may show as an orange circle. Open the date to record or remove it.
Suggested is a planning hint on the Calendar based on your recent visit pattern. It is not a Scheduled visit, and it is not an official IHSS schedule. You choose whether to plan or save a visit.
Good to know Until you plan or save a visit, Suggested remains only a hint.
Incomplete means the visit needs attention—usually Check-in without Check-out. Open the date, enter Check-out (and fix times if needed), then Save.
Good to know The Calendar may show “Check-out missing” with the Incomplete mark.
While a visit is Working, the Planner measures elapsed time from Check-in to now and updates Today’s Visit, Monthly Remaining, Current Pay Period Remaining, Recipient Progress, and today’s Calendar hours. Today’s Visit shows Finish Check-Out while Working. After the Planner visit is Completed, tap today’s date on the Calendar to review or edit it.
Good to know Recommended / Day does not keep updating continuously with the live timer.
If another recipient already has a visit at overlapping times, the Planner shows a Time Conflict warning so you can review the times. Cancel returns to editing; Save Anyway keeps your entry if the overlap is intentional.
Good to know This is a Planner warning only — not an official IHSS determination.
Monthly Remaining Hours shows how many authorized hours are still left for the month you are viewing. It accounts for worked time and, while Today’s Visit is Working, live elapsed time.
Good to know Scheduled future visits are planned only — they are not the same as worked hours.
The Planner splits each month into two pay periods: the 1st–15th and the 16th–end of the month. Current Pay Period is the half you are in right now for that month.
Good to know This split helps you track progress within the half-month. It is Planner planning information, not an official payroll statement.
Current Pay Period Remaining shows how many hours are left in the current half-month allocation. Monthly Remaining covers the full month; Pay Period Remaining covers only the current half.
Good to know While a visit is Working, live elapsed time is included in these remaining displays where they apply.
They measure different ranges. Monthly Remaining is for the whole month. Current Pay Period Remaining is only for the current half (1–15 or 16–end). The numbers are not supposed to match.
Good to know For example, you might still have many hours left for the month while the current half-month allocation is nearly used.
Recipient Progress shows how much of each Active recipient’s monthly authorized hours has already been Used. The center percentage and blue circle both show Used %. The hours below show Worked/Used hours.
Good to know Example: 72% means about 72% of that recipient’s monthly authorized hours have been used. Monthly Remaining shows what is left; Recipient Progress shows what has been used. Archived recipients are not listed. Tiles stay in a consistent order; tapping a tile switches to that recipient. If the current recipient is outside the visible part of the strip, the Planner scrolls just enough to show that tile.
While Today’s Visit is Working, the Planner includes elapsed time from Check-in to now. Recipient Progress for the current Active recipient can increase as that worked time accumulates.
Good to know Not every Dashboard number refreshes continuously. Recommended / Day does not keep updating with the live timer.
Previous Pay Period summarizes the earlier half-month for the month you are viewing. It shows Worked, Remaining, Days Worked, and Average / Day.
Good to know Expand Previous Pay Period on the Dashboard to see these details.
Recommended / Day is a planning estimate for about how much to work on remaining available days in the current pay period, based on hours still available under current Planner rules.
Good to know It is a guide, not a guarantee. It does not continuously recalculate on every live timer tick.
Tap Statistics in the top bar to review hours and visit activity for the recipient you are currently viewing.
Good to know For an Archived recipient, open Settings → Recipients → Archived → View in Planner first. Statistics then shows that Archived History context without making the recipient Active.
No. Planner progress and remaining hours are organizational planning information. Official EVV, timesheet, and payroll records remain separate.
Good to know See IHSS EVV in Help for how the Planner relates to official Check-In and Check-Out.
Open Settings → Recipients and add a recipient if your current plan still has an available Active-recipient slot.
Good to know If you see Recipient limit reached, you already have as many Active recipients as your current plan allows. On a plan with one Active recipient, use Replace Active Recipient instead of Add.
Use the top recipient selector to choose another Active recipient. On plans that include Quick Swipe, you can also swipe between Active recipients.
Good to know Archived recipients do not appear in the normal daily selector. Use View in Planner under Archived to browse history.
Swipe left or right on the recipient area at the top of the Dashboard to move between your Active recipients.
Good to know Quick Swipe is available on plans that include Quick Swipe. Archived recipients are not included.
Recipients appear in the same order as your recipient list in Settings. The selector, Recipient Progress, and Quick Swipe all use that same Active-recipient sequence, so switching does not rearrange the list.
Good to know Switching recipients moves the highlight on Recipient Progress. The tiles stay in the same order.
An Active recipient is included in normal daily Planner work. Active recipients can appear in the selector, Recipient Progress, Quick Swipe, and normal new or future visit workflows. They count toward your plan’s Active-recipient limit.
Archive is for someone you no longer care for regularly but whose records you want to keep. Visit history is preserved. Archived recipients are hidden from the daily selector, Recipient Progress, and Quick Swipe until you Reactivate them.
Good to know You can still open Archived History with View in Planner.
Open Settings → Recipients, find the person under Active, tap Archive, and confirm. Archive does not delete visit history.
Good to know You need at least one Active recipient. You cannot Archive your only Active recipient. To move to a new person, use Replace Active Recipient in Settings → Recipients.
Open Settings → Recipients → Archived → View in Planner. That opens Archived History for browsing Calendar, Statistics, and existing past visits.
Good to know You can inspect or correct existing past visits. You cannot create new or future visits until you Reactivate.
Open Settings → Recipients → Archived and tap Reactivate. The recipient becomes Active and current again and returns to the selector, Recipient Progress, and Quick Swipe.
Good to know If your Active-recipient limit is already full on a one-Active plan, Reactivate offers Replace Current Active after confirmation. On multi-Active plans, Archive another Active recipient first when needed.
Archive keeps the recipient and visit history and can be undone with Reactivate. Delete permanently removes the recipient and their visit data from this Planner.
Good to know Prefer Archive when you only want to hide someone from daily work. Delete cannot be undone unless you restore from a backup you saved earlier.
No. Your current plan counts Active recipients only. Archived recipients stay stored with their history but do not use an Active slot.
Open Settings → Recipients and tap Replace Active Recipient. Enter the new person, confirm, and the current Active recipient is Archived with history kept while the new recipient becomes Active.
Good to know You still cannot Archive your only Active recipient by itself. Replacement is not Delete.
If your Active-recipient limit is already full, normal Reactivate is blocked. On a one-Active plan, Reactivate can offer Replace Current Active after confirmation: the current Active recipient is Archived and the Archived recipient becomes Active. Both histories are kept.
Good to know On plans with more than one Active slot, Archive another Active recipient first if you need a free slot. Other at-limit cases follow the current plan-limit rule. Do not Delete just to free a slot unless you truly want to remove that person’s history.
Yes. You can edit name and authorized-hours details in Settings. Through Archived History you can open existing past visits for correction. New or future visits stay blocked until you Reactivate.
No. IHSS Provider Planner is an independent planning and organization tool. It is not the official IHSS EVV app and does not replace the official IHSS EVV system.
Good to know It is not affiliated with California IHSS, CDSS, county IHSS offices, or official EVV vendors.
No. The Planner helps you manage authorized hours, planned visits, worked-hour tracking, and remaining hours. Official IHSS EVV remains the official workflow for required Check-In, Check-Out, and timesheet-related actions.
No. Planner records are not automatically sent to IHSS. You remain responsible for using official IHSS EVV as required.
EVV Companion helps you prepare for official IHSS EVV Check-In and Check-Out. Review the guidance, then complete the official action in IHSS EVV. The Planner does not perform the official transaction.
Opening EVV Companion does not complete official Check-In by itself.
After you tap Finish Check-Out, the Planner visit is Completed and EVV Check-Out is no longer shown. Tap today’s date on the Calendar to review or edit the Planner visit. The Planner does not enter Hours and Minutes into official EVV for you, and it cannot verify that official Check-Out succeeded.
Good to know EVV Check-Out is available on Today’s Visit while the visit is Working. After Finish Check-Out, EVV Check-Out is no longer shown on Today’s Visit. Official IHSS EVV remains the official Check-Out. Using EVV Companion does not complete official Check-In or Check-Out by itself.
They are separate. Start Visit creates or updates a Planner visit record. EVV Check-In is the official IHSS EVV action. Using one does not automatically complete the other.
Good to know Finish Check-Out on Today’s Visit is a Planner action. After the Planner visit is Completed, tap today’s date on the Calendar to review or edit it. Official Check-Out is EVV Check-Out, which appears while the visit is still Working.
After you finish in official IHSS EVV, return to the Planner yourself and Close the Companion when you are done. The Planner does not detect whether official EVV accepted Check-In or Check-Out, and it does not sync with official EVV.
Choose the location that accurately reflects where the care was provided. Choose Home when care occurs at the recipient’s home. Choose Community when care legitimately occurs in the community, according to official EVV options.
Good to know Home or Community in the Visit Editor is for Planner records and Statistics. It is separate from the location you choose in official IHSS EVV.
The Planner cannot correct official EVV errors. Return to official IHSS EVV and follow the instructions shown there. If needed, follow official IHSS or county support instructions.
Good to know The Planner cannot change official EVV records.
Official IHSS EVV records official time. The Planner helps you manage your hours.
Planner data is stored on the device, browser, or app installation you are using. It does not automatically become cloud-synced account data.
Good to know See Settings → About → Privacy for the in-app storage summary.
No, not currently. Data on iPhone, Android, and desktop does not automatically sync. Back Up Now and Restore from Backup are the current manual transfer method.
Open Settings → Data → Back Up Now, then save the backup file somewhere safe. Saving the file is the important step.
Good to know “Backup file ready” means the file was created for you to save. The app cannot confirm that Save to Files finished.
Open Settings → Data → Back Up Now. Android downloads the backup file. Look in Downloads or Files and keep it somewhere you can find later.
Good to know The exact download screen may look different on different Android phones. Make sure you can find the backup file before you need it for Restore from Backup.
Open Settings → Data → Restore from Backup, choose a backup file, review the summary, then use Replace Data only when you are sure.
Before replacing, you can choose Back Up Current Data First to keep a copy of what is on the device now.
Good to know Restore from Backup replaces current Planner recipient and visit data with the selected backup. Back up current data first if you may need it. Replace Data cannot be undone unless you have another backup.
Planner data stored on this device may be lost if the app or site data is removed. A separate backup file you saved yourself is the safest way to recover.
Good to know Exact uninstall or browser-clear behavior can differ by device. Keep a backup file somewhere you can find later.
A backup includes your recipients, visits, authorized-hour data, Archived recipients, and which recipient is currently Active.
Language and Preferences are not included. Your language choice and first-run or Sample Data setup stay with that device and are not restored from a Planner backup. You may need to choose language again after Restore from Backup.
Yes. Planner backup includes Archived recipients and their visit history along with Active recipients.
Good to know Use Settings → Data → Back Up Now and Restore from Backup to save or restore that data.
Yes, manually. There is no automatic sync between devices.
Good to know There is no current automatic cloud, account, iPhone ↔ Android, or desktop ↔ phone sync.
Reset Demo Data replaces Planner recipient and visit data with built-in sample data. Language and Preferences are not changed.
Good to know Back up real Planner data with Back Up Now before Reset Demo Data if you may need it later. This cannot be undone unless you Restore from Backup.
Back Up Now saves a copy of current Planner data. Reset Demo Data replaces current Planner recipient and visit data with sample data.
No. IHSS Provider Planner is an independent planning tool. It is not affiliated with California IHSS, CDSS, county IHSS offices, or official EVV vendors.
Good to know See Settings → About / Privacy for the in-app storage summary.
No. The Planner is an organizational aid. Official IHSS EVV, timesheet, and payroll information remains the official record.
No. The Planner calculates based on hours you enter, authorized-hour settings, and visits recorded in the Planner. Check official IHSS records to confirm.
You should verify official IHSS EVV and timesheet records. The Planner is an aid, not the official record.
No. Planner records are not automatically sent to IHSS.
Make regular backups with Back Up Now, keep the backup file somewhere safe, and back up especially before Restore from Backup, Reset Demo Data, or moving to another device.
Good to know See Settings → About / Privacy for how this app stores data.
Open Settings → About. The version is shown in the App section.
First stable release. Dashboard, calendar scheduling, and Statistics UI reached release quality.
This is an in-app summary, not a formal public privacy policy.